11 17
1 15 15 11 3a
19 19 49 19 19 30

86 Research Systems

19 19 19 31 19 65 19 31 19 19 19 19 19 45
3b
19 19 19 3e
19 31 35
17
1d e
d 11 1 1 1 1 1 1 1 1 1 25
5 20
3c

f
141

PennVault CDMS is built on the Veeva Vault platform, a cloud-based, 21 CFR Part 11 compliant software package developed to help manage health authority-required records. Please also see the OCR CMDS Page.

7
e
26

Used by/Available to

1 20

All PSOM Clinical Trials

1 2b

Capacity Assumptions/Restrictions

1 30

User must have a PMACS AD Account. 

1 21

Continuity and Security

1 35

21 CFR Part 11 Compliant and HIPAA Compliant.

1 e

Cost

1 19

$20,000 per study

1 11

Support

1 5d

Open a Helpdesk Ticket

1 38

We offer support during standard business hours.

1 17

How to Access

1 8b

Please contact Jamie.Howell@pennmedicine.upenn.edu to discuss the process.

1 11 b
b
5 7
1 1 1 1 1 1 1 1 1 1 25
5 20
3c

f
2a3

PennCRMS is a software system designed to help principal investigators, study coordinators, and other faculty and staff track and report on nearly every aspect of a clinical trial. Paper-based processes are replaced with electronic processes, and data is aggregated for use in the CRMS, as well as potentially exported and interfaced for use in external systems such as a data warehouses and the electronic medical record.  PennCRMS provides study and patient management capabilities, as well as electronic data capture. Please also see the OCR CRMS Page.

7
e
26

Used by/Available to

1 23

Available to all PSOM users

1 2b

Capacity Assumptions/Restrictions

1 32

User must have a PennKey and PMACS account

1 21

Continuity and Security

1 35

21 CFR Part 11 Compliant and HIPAA Compliant.

1 e

Cost

1 c

None

1 11

Support

1 5d

Open a Helpdesk Ticket

1 37

We offer support during standard business hours

1 17

How to Access

1 81

Please contact the Office of Clinical Research at tel:+1-215-662-4484 for process.

1 11 b
b
5 7
1 1 1 1 1 1 1 1 1 1 25
5 20
3c

f
dc

The University of Pennsylvania has licensed LabArchives as its ELN of choice.  LabArchives is a web-based paper notebook replacement.

7
e
26

Used by/Available to

1 17

UPenn Community

1 2b

Capacity Assumptions/Restrictions

1 f2

No HIPAA, 21CFR, FISMA, Sensitive/Classified data should be stored.  Please see “What kinds of data are NOT appropriate to place in Penn’s LabArchives?”

1 21

Continuity and Security

1 c1

For information on continuity and security, please see Penn’s Electronic Research Notebook, Data Considerations.

1 e

Cost

1 c

None

1 11

Support

1 e0

This is a self-service platform.  Please see Penn’s Electronic Research Notebook, Help and Support for help from the vendor about the system.

1 17

How to Access

1 68

Access Electronic Lab Notebook

1 11 b
b
5 7
1 1 1 1 1 1 1 1 1 1 25
5 20
3c

f
299

UPHS uses EPIC as the software for the electronic medical record system, known as PennChart..  All clinical documentation related to Penn Medicine patients exists and should be recorded in PennChart.  Clinical documentation related to patients is required in PennChart, but additional documentation and workflows are available to facilitate study and subject management, such as recruitment alerts, integration with the Patient Portal (myPennMedicine), patient reported outcomes, and questionnaires. Please also see the OCR PennChart Page.

7
e
26

Used by/Available to

1 1f

All UPHS and PSOM users

1 2b

Capacity Assumptions/Restrictions

1 3e

Users must have UPHS AD and UPHS network access. 

1 21

Continuity and Security

1 12

*Sensitive

1 e

Cost

1 c

None

1 11

Support

1 5c

Open an Athena Ticket

1 38

We offer support during standard business hours.

1 17

How to Access

1 6d

Request Access

1 11 b
b
5 7
1 1 1 1 1 1 1 1 1 1 25
5 20
3c

f
1a7

LabVantage LIMS is a commercial system offered to Penn Medicine laboratories to aid in laboratory management.  The primary focus is enabling research studies with sample barcoding/tracking/annotation.  Other relevant areas that have been supported for some labs are stability studies, equipment tracking, inventory management, tracking sample movement among on-boarded labs.

7
e
26

Used by/Available to

1 25

Laboratories at Penn Medicine

1 2b

Capacity Assumptions/Restrictions

1 8e

LabVantage is tracking ~5M+ samples as of July  2025 and supports 130+ laboratories, 400+ active monthly users and ~1000 studies.

1 21

Continuity and Security

1 e1

The system is located in one of the UPHS data centers and is backed up nightly.  Both a PMACS account and LabVantage account are required for access and security is determined based on the research team and role.

1 e

Cost

1 f4

For labs willing to take their turn in the queue, the only costs are a label printer, barcode scanner, and the label/ribbon consumables.  We ask that if our team dedicates time to your project, this effort is respected and matched.

1 11

Support

1 7d

KACE ticketing system directly sends tickets to the LIMS team.  We offer support during standard business hours.

1 17

How to Access

1 8f

Please contact Kaitlyn.Phelan@pennmedicine.upenn.edu to discuss the process.

1 11 b
b
5 7
1 1 1 1 1 1 1 1 1 1 25
5 20
3c

f
26d

PennVault document management applications are built on the Veeva Vault platform, a cloud-based, 21 CFR Part 11 compliant software package developed to help manage health authority-required records. QualityDocs is used to house quality procedures and documents.  The application includes document workflows and lifecycles to meet and maintain GMP guidelines.  Quality documentation system is the first step to implementing a quality manufacturing system.  Please also see the OCR QualityDocs Page.

7
e
26

Used by/Available to

1 35

PSOM groups that need to manage GxP Documents

1 2b

Capacity Assumptions/Restrictions

1 2a

User must have a PMACS AD Account.

1 21

Continuity and Security

1 60

21 CFR Part 11 Compliant and HIPAA Compliant.  No PHI should be stored.  

1 e

Cost

1 c

None

1 11

Support

1 4e

Open a Helpdesk Ticket

1 38

We offer support during standard business hours.

1 17

How to Access

1 8b

Please contact Jamie.Howell@pennmedicine.upenn.edu to discuss the process.

1 11 b
b
5 7
1 1 1 1 1 1 1 1 1 1 25
5 20
3c

f
124

REDCap is a secure web platform for building and managing online databases and surveys. REDCap's streamlined process for rapidly creating and designing projects offers a vast array of tools that can be tailored to virtually any data collection strategy.

7
e
26

Used by/Available to

1 23

Available to all PSOM users

1 2b

Capacity Assumptions/Restrictions

1 33

User must have a PennKey and PMACS account.

1 21

Continuity and Security

1 44

No 21CFR, FISMA, Sensitive/Classified data should be stored.

1 e

Cost

1 c

None

1 11

Support

1 5d

Open a Helpdesk Ticket

1 38

We offer support during standard business hours.

1 17

How to Access

1 50

Access REDCap

1 11 b
b
5 7
1 1 1 1 1 1 1 1 1 1 25
5 20
3c

f
2b7

PennVault document management applications are built on the Veeva Vault platform, a cloud-based, 21 CFR Part 11 compliant software package developed to help manage health authority-required records. SiteVault is designed to manage the investigator site file or electronic regulatory binder. SiteVault allows for the centralized storage and use of documents such as protocols, informed consents, CVs, training certificates, and lab certifications. Paper certification and e-signature workflows are available in SiteVault. Please also see the OCR SiteVault Page.

7
e
26

Used by/Available to

1 18

All PSOM Trials.

1 2b

Capacity Assumptions/Restrictions

1 30

User must have a PMACS AD Account. 

1 21

Continuity and Security

1 35

21 CFR Part 11 Compliant and HIPAA Compliant.

1 e

Cost

1 c

None

1 11

Support

1 4e

Open a Helpdesk Ticket

1 38

We offer support during standard business hours.

1 17

How to Access

1 ab

See the Office of Clinical Research's PennVault Access and Training page for access.

1 11 b
b
5 7
1 1 1 1 1 1 1 1 1 1 25
5 20
3c

f
37b

PennVault document management applications are built on the Veeva Vault platform, a cloud-based, 21 CFR Part 11 compliant software package developed to help manage health authority-required records. Electronic Trial Master File (eTMF) is designed for the maintenance and storage of the essential documents for clinical trials as maintained by the sponsor. PennVault eTMF is designed to function for any type of trial, be it single site or multiple sites over multiple countries. The eTMF organizational structure is based on the DIA TMF Reference Model. The eTMF may be used for the storage of documents as well as the author, review, transmission of documents for e-signature and approval.  Please also see the OCR eTMF Page.

7
e
26

Used by/Available to

1 1d

PSOM Sponsored Trials

1 2b

Capacity Assumptions/Restrictions

1 3d

User must have a PennKey with PSOM affiliation. 

1 21

Continuity and Security

1 60

21 CFR Part 11 Compliant and HIPAA Compliant.  No PHI should be stored.  

1 e

Cost

1 c

None

1 11

Support

1 5d

Open a Helpdesk Ticket

1 38

We offer support during standard business hours.

1 17

How to Access

1 a9

See the Office of Clinical Research's PennVault Access and Training page for access.

1 11 b
b
5 7
1 1 1 1 1 1 1 1 1 1 25
5 20
3c

f
1fd

Training is a learning management system (LMS) designed to ensure training compliance, qualification, and job readiness. It offers tools to manage learning content and curricula, and to deliver and track assignments. Training administrators can build plans with many training types, including documents, videos, eLearning, classroom training, on-the-job training, assessments and more. Managers can track qualification and compliance status using reports and dashboards.

7
e
1e6

Training is a learning management system (LMS) designed to ensure training compliance, qualification, and job readiness. It offers tools to manage learning content and curricula, and to deliver and track assignments. Training administrators can build plans with many training types, including documents, videos, eLearning, classroom training, on-the-job training, assessments and more. Managers can track qualification and compliance status using reports and dashboards.

1 f7

Training is unified with Veeva QualityDocs, ensuring access to source content and automating re-training based on changes. Document and training data are easily combined for reporting, and training assignments can be made in QMS workflows.

1 1e

Used by/Available to

1 21

PSOM Manufacturing Groups

1 2b

Capacity Assumptions/Restrictions

1 3d

User must have a PennKey with PSOM affiliation. 

1 21

Continuity and Security

1 60

21 CFR Part 11 Compliant and HIPAA Compliant.  No PHI should be stored.  

1 e

Cost

1 c

None

1 11

Support

1 5d

Open a Helpdesk Ticket

1 38

We offer support during standard business hours.

1 17

How to Access

1 d3

Please contact Jamie.Howell@pennmedicine.upenn.edu to discuss the process.

1 11 b
b
5 7
1 d f
b
b
1 53
19 19 1b
11 15 11 15 25 11 11 11 18
9 13